If you are in charge of document management and a student has called for his high school transcripts or a teacher has called for her employment record, you know how long it takes to locate these records. Whether they are stored in a records storage room or in several locations throughout the district, you have to physically go to look for them, and even if they are stored alphabetically by year, there is no guarantee they are where they should be. Now, instead imagine all of the documents you are required to retain are in ‘storage’ on a server in the district or at WNYRIC. You log into the secure software holding the data, enter the date or name into the search field, and within moments, the system returns all documents meeting the search criteria. The time it took you to do this?...about 2 minutes.
