Policy Services
Policy Services of Erie 1 BOCES works with over 375 school districts across New York State to develop and maintain Board-adopted Policy and Administrative (Regulation) Manuals. 

Our policy coordinators continually research changes in federal and state law and regulations, Commissioner's Regulations and State Education guidance and apply those changes to policies and regulations. We have developed a system of options to allow a district to participate at a level that best meets their needs.


School Districts Across the State
For Our Subscribing Districts

Monthly Policy Updates

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Monthly Administrative Updates

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Quarterly Policy Revisions

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Quarterly Administrative Revisions  What is this?

These are password protected sites for districts that currently participate in our services

For additional questions or to request information about our services, please contact Janell Hallgren, Manager of Policy Services, at 716-821-7084 or jhallgren@e1b.org.
What's the Buzz in Policy
Student Gender Identity - In mid-July, NYSED issued formal guidance to help districts create a safe and supportive educational environment for transgender and gender nonconforming (GNC) students. Whether in the sports arena... Read More...
Sports and the Athletic Program - Beginning in the fall of 2015, student-athletes who want to participate in a sport above or below their normal grade level will need to meet the requirements of a new standard, the Athletic... Read More...
Instruction for English Language Learners - As school administrators and teaching staff likely know, the State Education Department recently revised Part 154 of the Commissioner's regulations to ensure equal educational opportunities for... Read More...
Data Networks and Security Access - As school administrators and officials are profoundly aware, districts have faced a number of significant challenges in recent years with respect to protecting their district computer systems,... Read More...
Wellness - In 2010, Congress passed the Healthy, Hunger-Free Kids Act (HHFKA), which requires that each school district participating in the National School Lunch Program or the School Breakfast Program... Read More...
Other News in Policy Services...

NYSPHSAA Transgender Guidelines

The New York State Public High School Athletic Association (NYSPHSAA) issued guidelines this summer relating to the participation of transgender and gender nonconforming students in athletics.  We have attached a copy of NYSPHSAA's guidelines here as a reference.

NYSPHSAA Transgender Guidelines July 2015

Transgender Students

In recent months, the State Education Department has been considering issues underlying the accommodation of transgender and gender nonconforming students, and steps districts can take to ensure these children are provided with equal access to the educational environment. SED worked with advocacy groups to prepare the recently issued "New York State Transgender and Gender Nonconforming Students Guidance Document." According to SED, "[t]he Guidance Document is intended to be used by school boards and administrators in the development of school procedures and district policies related to transgender and gender nonconforming students and includes relevant state and federal law and definitions related to transgender and gender nonconforming students." We encourage school district officials to consult this guidance—which is available at:
http://www.regents.nysed.gov/common/regents/files/meetings/Jul%202015/715p12d1.pdf. As a reminder, the Dignity for All Students Act protects students from discrimination on the basis of gender identity.

Teacher Certification

You are probably aware of the new registration requirements for classroom teachers and certain school leaders and teaching assistants passed as part of the 2015-2016 State budget. Starting in school year 2016-2017, these personnel must register with SED every five years and certify that they have completed 100 hours of continuing teacher and leader education during that period. The deadlines for registration will be determined on a rolling basis, and the schedule will be posted on the Office of Teaching Initiatives website, http://www.highered.nysed.gov/tcert/, later this year. SED will also establish regulations prescribing the registration process and the required course work later this year. Upon receipt of the SED requirements, we will make any needed changes or additions to policies and regulations.


In late June 2015, the State Department of Health informed SED that the effective date of the new immunization regulations would be September 1, 2015. In addition, we included the administration of immunizing agents against meningococcal disease as part of our recently updated sample Immunization Regulation. The State Senate and State Assembly both passed a bill that would require a vaccination against meningitis that is pending before the Governor. We reasonably anticipate that the bill will be signed into law. It will be effective "immediately" as part of Public Health Law Section 2164.

Fingerprinting Reminder

SED is phasing out its current fingerprinting program effective August 1, 2015. It is joining the Statewide Vendor Managed System operated by MorphoTrust instead. SED will be sharing more information about its new business process for this System in the future. We will be revising our policy and regulation related to fingerprinting to reflect these and any other future changes shortly.

Active Projects

Districts that are currently working on the development of new Policy or Administrative Manuals are encouraged to contact their Policy Coordinator to check on the status of these projects. Ideally, Manuals that are in the second year of development or an Extension year should be completed by or shortly after July 1, 2015 to avoid the need for an Extension. However, if your district will need another full year to complete the development of the Manual, an Extension is a practical option.

Districts that are currently working on an Annual Policy or Administrative Audit are also encouraged to contact their Policy Coordinator to check on the status of the Audit. Annual Audits should be completed on an annual basis to help keep your Policy or Administrative Manuals as up-to-date and legally compliant as possible.

Questions or Comments

As always, if you have any questions or concerns about any Policy-related issues, do not hesitate to contact your Policy Coordinator or Janell Hallgren at (716) 821-7084 or jhallgren@e1b.org.

Links to Related Policy Issues
The Family and Medical Leave Act

    DOL Administrator's Interpretation Regarding the Care for an Adult Child

    Federal Regulation Expanding Leave for the Care of a Military Member and a Qualifying Exigency

    Updated Poster on "Employee Rights and Responsibilities Under the Family and Medical Leave Act"

Protecting Student Data

    U.S. Education Department's Privacy Technical Assistance Center (PTAC)

    U.S. Education Department's Family Policy Compliance Office (FPCO)

    FERPA amendment (2008)

    FERPA amendment (2011)
Credential Options for Students with Disabilities

    SED Skills and Achievement Commencement Credential for Students with Severe Disabilities Field Advisory 

    SED Career Development and Occupational Studies Commencement Credential Field Advisory

    SED Amendment to Commissioner's Regulations Regarding Safety Net

    SED Chart of Diploma and Credential Requirements

Dignity for All Students Act

    Dignity Act Resources and Guides

    April 23, 2013 Amendments (effective July 1, 2013)

    May 20, 2013 Amendments (effective July 1, 2013)


    SED Guidelines for Concussion Management in the School Setting

    CDC Resources on Traumatic Brain Injury

    Department of Health Resources on Sports-Related Concussions

BYOD (Bring Your Own Device)

    Speak Up Report of Mobile Devices and Personalized Learning

    Speak Up National Research Project on Digital Learning

New York State Laws

    Education Laws
Questions? Contact:
Janell Hallgren, Manager
(716) 821-7084
  Patricia "TC" Ferrito, Coordinator
(716) 821-7612
Brian Hartmann, Esq.
(716) 821-7569

Carol Carlin, Coordinator
(716) 821-7428

Lindsay Menasco, Esq.
(716) 821-7183
  Victoria Forcucci, Sr. Clerk Typist
(716) 821-7534

Jill Emmons, Esq.
(716) 821-7553

Or visit our staff directory