Policy Services
Policy Services of Erie 1 BOCES works with over 375 school districts across New York State to develop and maintain Board-adopted Policy and Administrative (Regulation) Manuals. 

Our policy coordinators continually research changes in federal and state law and regulations, Commissioner's Regulations and State Education guidance and apply those changes to policies and regulations. We have developed a system of options to allow a district to participate at a level that best meets their needs.


School Districts Across the State
For Our Subscribing Districts

Monthly Policy Updates

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Monthly Administrative Updates

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Quarterly Policy Revisions

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Quarterly Administrative Revisions  What is this?

These are password protected sites for districts that currently participate in our services

For additional questions or to request information about our services, please contact Janell Hallgren, Manager of Policy Services, at 716-821-7084 or jhallgren@e1b.org.
Recent Policy Updates
Noncustodial Rights of Parents - School administrators often encounter complicated family issues, such as child custody and the involvement of non-custodial parents in their child's education. While each situation is different, our... Read More...
Carbon Monoxide - New York adopted a rule requiring carbon monoxide detection to be installed in all new and existing school buildings. In general, the rule applies to all buildings that have equipment or systems... Read More...
Surveillance Cameras - In January 2004, our office provided school districts with a policy addressing surveillance cameras in the school district and on school buses as a means to help protect the safety of students and... Read More...
Head Lice - In November 2011, our office provided subscribing districts with a policy addressing head lice. At that time we noted that head lice, while a nuisance, are not associated with any disease and are... Read More...
Probation and Tenure - In June 2015 we revised Policy #6215 -- Probation and Tenure -- to reflect changes enacted as part of the 2015-16 state budget. We provided these amendments to our quarterly subscribers. We made... Read More...
Other News in Policy Services...

Information for District Clerks

In order to assist district clerks with frequently asked questions regarding the maintenance of policy manuals, Policy Services has developed two PowerPoints:  one on the numbering and dating of policies, and another on the deletion of policies.  We encourage you to consult these resources if you have any questions or concerns related to the issues they address.

Numbering and Dating Policies

Deleting Policies


NYSED recently published guidance documents to support districts as they implement their APPR plans during the four-year transition (or, moratorium) period. The guidance documents are available on EngageNY at http://www.engageny.org/resource/guidance-on-new-york-s-annual-professional-performance-review-law-and-regulations. NYSED also anticipates returning to the Board of Regents in February with proposed revisions to the current regulatory language that will align with the guidance documents. Stay tuned for further updates.


Thank you to everyone who attended our Title IX and transgender workshops, either directly at Erie 1 BOCES or via webinar. Please let us know if you have any follow-up questions, feedback, or suggestions for future workshops.


As always, if you have any questions or concerns about your current levels of service, pricing, or participation, please do not hesitate to contact your policy coordinator or Janell Hallgren at (716) 821-7084 or jhallgren@e1b.org.

NYSPHSAA Transgender Guidelines

The New York State Public High School Athletic Association (NYSPHSAA) issued guidelines this summer relating to the participation of transgender and gender nonconforming students in athletics.  We have attached a copy of NYSPHSAA's guidelines here as a reference.

NYSPHSAA Transgender Guidelines July 2015

Transgender Students

In recent months, the State Education Department has been considering issues underlying the accommodation of transgender and gender nonconforming students, and steps districts can take to ensure these children are provided with equal access to the educational environment. SED worked with advocacy groups to prepare the recently issued "New York State Transgender and Gender Nonconforming Students Guidance Document." According to SED, "[t]he Guidance Document is intended to be used by school boards and administrators in the development of school procedures and district policies related to transgender and gender nonconforming students and includes relevant state and federal law and definitions related to transgender and gender nonconforming students." We encourage school district officials to consult this guidance—which is available at:
http://www.regents.nysed.gov/common/regents/files/meetings/Jul%202015/715p12d1.pdf. As a reminder, the Dignity for All Students Act protects students from discrimination on the basis of gender identity.

Teacher Certification

You are probably aware of the new registration requirements for classroom teachers and certain school leaders and teaching assistants passed as part of the 2015-2016 State budget. Starting in school year 2016-2017, these personnel must register with SED every five years and certify that they have completed 100 hours of continuing teacher and leader education during that period. The deadlines for registration will be determined on a rolling basis, and the schedule will be posted on the Office of Teaching Initiatives website, http://www.highered.nysed.gov/tcert/, later this year. SED will also establish regulations prescribing the registration process and the required course work later this year. Upon receipt of the SED requirements, we will make any needed changes or additions to policies and regulations.


In late June 2015, the State Department of Health informed SED that the effective date of the new immunization regulations would be September 1, 2015. In addition, we included the administration of immunizing agents against meningococcal disease as part of our recently updated sample Immunization Regulation. The State Senate and State Assembly both passed a bill that would require a vaccination against meningitis that is pending before the Governor. We reasonably anticipate that the bill will be signed into law. It will be effective "immediately" as part of Public Health Law Section 2164.

Questions? Contact:
Janell Hallgren, Manager
(716) 821-7084
  Patricia "TC" Ferrito, Coordinator
(716) 821-7612
Brian Hartmann, Sr. Coordinator
(716) 821-7569

Carol Carlin, Coordinator
(716) 821-7428

Lindsay Menasco, Esq.
(716) 821-7183
  Victoria Forcucci, Sr. Clerk Typist
(716) 821-7534

Jill Emmons, Esq.
(716) 821-7553

Or visit our staff directory