Policy Services
Policy Services of Erie 1 BOCES works with over 375 school districts across New York State to develop and maintain Board-adopted Policy and Administrative (Regulation) Manuals. 

Our policy coordinators continually research changes in federal and state law and regulations, Commissioner's Regulations and State Education guidance and apply those changes to policies and regulations. We have developed a system of options to allow a district to participate at a level that best meets their needs.


School Districts Across the State
For Our Subscribing Districts

Monthly Policy Updates

 What is this?
Monthly Administrative Updates

 What is this?

Quarterly Policy Revisions

 What is this?
Quarterly Administrative Revisions  What is this?

These are password protected sites for districts that currently participate in our services

For additional questions or to request information about our services, please contact Janell Hallgren, Manager of Policy Services, at 716-821-7084 or jhallgren@e1b.org.
What's the Buzz in Policy
Probation and Tenure - In June 2015 we revised Policy #6215 -- Probation and Tenure -- to reflect changes enacted as part of the 2015-16 state budget. We provided these amendments to our quarterly subscribers. We made... Read More...
Code of Ethics - One topic that has generated numerous questions over the years is the code of ethics school boards are required to adopt pursuant to Section 806 of the General Municipal Law. In an effort to assist... Read More...
Student Grading Information Systems - In September, we alerted districts to the Comptroller's state-wide audit that targeted access to student grading information systems. Based on that audit and several district requests, we prepared a... Read More...
Administration of Medication and Students with Life-Threatening Health Conditions - New York recently enacted or amended legislation regarding the administration and stocking of certain medications in schools. Specifically, students with asthma, allergies, and diabetes are... Read More...
Student Gender Identity - In mid-July, NYSED issued formal guidance to help districts create a safe and supportive educational environment for transgender and gender nonconforming (GNC) students. Whether in the sports arena... Read More...
Other News in Policy Services...


NYSED recently published guidance documents to support districts as they implement their APPR plans during the four-year transition (or, moratorium) period. The guidance documents are available on EngageNY at http://www.engageny.org/resource/guidance-on-new-york-s-annual-professional-performance-review-law-and-regulations. NYSED also anticipates returning to the Board of Regents in February with proposed revisions to the current regulatory language that will align with the guidance documents. Stay tuned for further updates.


Thank you to everyone who attended our Title IX and transgender workshops, either directly at Erie 1 BOCES or via webinar. Please let us know if you have any follow-up questions, feedback, or suggestions for future workshops.


As always, if you have any questions or concerns about your current levels of service, pricing, or participation, please do not hesitate to contact your policy coordinator or Janell Hallgren at (716) 821-7084 or jhallgren@e1b.org.

Student Gender Identity and Transgender Workshop

Below you will find the links for additional handouts for the Student Identity and Transgender Workshop (December 11, 2015).


Power Point

NYSED Transgender Guidelines July 2015

NYSPHSAA Transgender Guidelines July 2015

Cover Letter for Policy #7552 -- Student Gender Identity

Policy #7552 -- Student Gender Identity

Title IX Workshop

Below you will find the links for additional handouts for the Title IX Workshop (November 23, 2015).


Power Point

Session:  Role and Responsibilities of the Title IX Coordinator

OCR Dear Colleague Letter April 24, 2015

OCR Dear Title IX Coordinator April 24, 2015

OCR Title IX Resource Guide April 2015

OCR Sample Notice of Non-Discrimination August 2010

Session:  Investigating Complaints

Checklist for Investigators

Interview Format Cover Sheet - Complainant/Witness

Interview Format Cover Sheet - Alleged Harasser

Session:  Policy Implication of Title IX

Q and A on Title IX and Sexual Violence

Policy #3420 -- Non-Discrimination and Anti-Harassment

Regulation #3420R -- Non-Discrimination and Anti-Harassment

Policy #6120 -- Equal Employment Opportunity

Policy #6121 -- Sexual Harassment of District Personnel

Policy #6122 -- Employee Grievances

Policy #7420 -- Sports and the Athletic Program

Policy #7550 -- Dignity for All Students

Regulation #7550R -- Dignity for All Students

Policy #7551 -- Sexual Harassment of Students

Policy #8130 -- Equal Educational Opportunities

NYSPHSAA Transgender Guidelines

The New York State Public High School Athletic Association (NYSPHSAA) issued guidelines this summer relating to the participation of transgender and gender nonconforming students in athletics.  We have attached a copy of NYSPHSAA's guidelines here as a reference.

NYSPHSAA Transgender Guidelines July 2015

Transgender Students

In recent months, the State Education Department has been considering issues underlying the accommodation of transgender and gender nonconforming students, and steps districts can take to ensure these children are provided with equal access to the educational environment. SED worked with advocacy groups to prepare the recently issued "New York State Transgender and Gender Nonconforming Students Guidance Document." According to SED, "[t]he Guidance Document is intended to be used by school boards and administrators in the development of school procedures and district policies related to transgender and gender nonconforming students and includes relevant state and federal law and definitions related to transgender and gender nonconforming students." We encourage school district officials to consult this guidance—which is available at:
http://www.regents.nysed.gov/common/regents/files/meetings/Jul%202015/715p12d1.pdf. As a reminder, the Dignity for All Students Act protects students from discrimination on the basis of gender identity.

Teacher Certification

You are probably aware of the new registration requirements for classroom teachers and certain school leaders and teaching assistants passed as part of the 2015-2016 State budget. Starting in school year 2016-2017, these personnel must register with SED every five years and certify that they have completed 100 hours of continuing teacher and leader education during that period. The deadlines for registration will be determined on a rolling basis, and the schedule will be posted on the Office of Teaching Initiatives website, http://www.highered.nysed.gov/tcert/, later this year. SED will also establish regulations prescribing the registration process and the required course work later this year. Upon receipt of the SED requirements, we will make any needed changes or additions to policies and regulations.


In late June 2015, the State Department of Health informed SED that the effective date of the new immunization regulations would be September 1, 2015. In addition, we included the administration of immunizing agents against meningococcal disease as part of our recently updated sample Immunization Regulation. The State Senate and State Assembly both passed a bill that would require a vaccination against meningitis that is pending before the Governor. We reasonably anticipate that the bill will be signed into law. It will be effective "immediately" as part of Public Health Law Section 2164.

Links to Related Policy Issues

The Family and Medical Leave Act

    DOL Administrator's Interpretation Regarding the Care for an Adult Child

    Federal Regulation Expanding Leave for the Care of a Military Member and a Qualifying Exigency

    Updated Poster on "Employee Rights and Responsibilities Under the Family and Medical Leave Act"

Protecting Student Data

    U.S. Education Department's Privacy Technical Assistance Center (PTAC)

    U.S. Education Department's Family Policy Compliance Office (FPCO)

    FERPA amendment (2008)

    FERPA amendment (2011)
Credential Options for Students with Disabilities

    SED Skills and Achievement Commencement Credential for Students with Severe Disabilities Field Advisory 

    SED Career Development and Occupational Studies Commencement Credential Field Advisory

    SED Amendment to Commissioner's Regulations Regarding Safety Net

    SED Chart of Diploma and Credential Requirements

Dignity for All Students Act

    Dignity Act Resources and Guides

    April 23, 2013 Amendments (effective July 1, 2013)

    May 20, 2013 Amendments (effective July 1, 2013)


    SED Guidelines for Concussion Management in the School Setting

    CDC Resources on Traumatic Brain Injury

    Department of Health Resources on Sports-Related Concussions

BYOD (Bring Your Own Device)

    Speak Up Report of Mobile Devices and Personalized Learning

    Speak Up National Research Project on Digital Learning

New York State Laws

    Education Laws

Questions? Contact:
Janell Hallgren, Manager
(716) 821-7084
  Patricia "TC" Ferrito, Coordinator
(716) 821-7612
Brian Hartmann, Esq.
(716) 821-7569

Carol Carlin, Coordinator
(716) 821-7428

Lindsay Menasco, Esq.
(716) 821-7183
  Victoria Forcucci, Sr. Clerk Typist
(716) 821-7534

Jill Emmons, Esq.
(716) 821-7553

Or visit our staff directory